| |
|
County Clerk Job
Description
The Kansas County Clerk and Election Official has many duties. A
snapshot is available below. You may also be interested in reading
my personal pledge
to you and the page about
how I will serve you.
These are the responsibilities of County Clerks in Kansas, including
Ellis County:
- Clerical
- Clerk to the Board of County Commissioners
- Records and maintains official minutes of meetings
- Maintains all contracts with the County
- Maintains the County Seals
- Attests the signatures of the County Commissioners on
documents
- Assists with vacation of County roads
- Budgeting
- Responsible for office budgets
- Certifies that cash and budget are available to cover claims
- Reviews and approves all claims for payment and issues 1099s
- Keeps all financial reports of the County and other entities
- Assists smaller taxing entities with budget preparation
annually
- Taxation
- Calculates July and November abstracts of valuation and
taxation
- Compiles and reports annual bonded indebtedness of the
County
- Prepares the tax roll in preparation of printing tax
statements
- Maintains special assessments to the tax roll
- Processes abatements/additions and escapes to the tax roll
- Payroll/Human Resources (duties may vary by county)
- Administers Payroll for all County employees
- Maintains the benefits package for all County Employees
- Reports and pays all employment taxes and insurance premiums
- Issues W-2s for County employees
- Voter Registration/Election
- Serves as the County Election Officer
- Maintains accurate Voter Registration Rolls
- Collects filing fees for local candidates
- Verifies signatures on petitions for candidates, question
initiatives and recalls
- Recruits, appoints and trains board workers for all
elections
- Is responsible for all aspects of election: ballots, polling
sites and equipment
in accordance with federal, state and local laws and regulations
- Maintains records of elections in official abstract
- Miscellaneous
- Sells licenses for the Kansas Department of Wildlife & Parks
- Sells moving permits, cereal malt beverage licenses and
firework permits
- Maintains fixed asset inventory for the County
- Assists taxpayers annually with Homestead and Food Sales Tax
refunds
- “Freedom of Information Officer” for the County (in most
counties)
- Maintains all legal publications for County
- Maintains all claims against the County
- Maintains a map of all taxing units in the County
- Provides “check and balance” to motor vehicle, general
ledger and real and personal property from other offices by
maintaining a separate set of records
- Administers County policies as set by the County Commission
I pledge to you to bring this needed
leadership and positive change to the Clerk’s
office.
|
|
